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Property Executive - Woollerton

Location: Singapore
Company: Colliers International Philippines
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Job Description

. General Summary of Responsibilities

  • Fully responsible for the day to day operation of the complex / building.
  • Supervise and coordinate all maintenance and administrative staff assigned to the complex / building.
  • Carry out all maintenance functions to the highest standard expected for the client and the subsidiary proprietors.

. Specific Job Requirements
  • Effective management of the recreation facilities, common areas including car parks, landscape areas and all M&E plants, fixtures and fittings.
  • Effective Maintenance Fund collection.
  • Effective preventive maintenance programs to avoid large expensive repairs.
  • Competitive tendering to ensure purchases and service contracts are on competitive terms.
  • Completion of insurance claims for any damages to common property.
  • Control expenses.
  • Recommend a sound budget for each year to determine the amounts to be collected for the Maintenance Fund and Sinking Fund.
  • Ensure compliance with warranties, guaranties and defect liabilities.
  • Ensure high level of security, cleanliness and housekeeping.
  • Covenant enforcement:
  • Ensuring proper co-ordination/management of renovation works.
  • Effective management of surplus funds through' fixed deposits.
  • Maintaining proper book-keeping and proper accounting records.
  • Ensure GST returns are submitted on time.
  • Ensure regular meetings are convened with the client and Pro-team Committee when it is formed and record and circulate all minutes of the meetings promptly.
  • Ensure all insurance policies are renewed on time.
  • Ensure all correspondence, statutory notifications and enquiries are promptly handled.
  • Ensure effective control over all licensed contractors appointed to service the estate.
  • Ensure that proper and fair booking system are done on the use of all the recreational facilities.
  • Keep proper records of and attending all complaints, queries and suggestions made by the subsidiary proprietors/residents and to establish and maintain good relationship at all times.
  • Lead a team of personnel of providing maintenance, finance, security, fire safety and car park management.
  • Plan, implement, co-ordinate and control the various functions related to the above management aspects.
  • Co-ordinate council meetings and general meetings.
  • Prepare Minutes of Council Meetings.
  • Ensure that members of the staff do not conduct himself or herself in a way which might bring the Management Corporation into disrepute.
  • Ensure that no member of staff take personal advantage of privileged information obtained in the course of business.
  • Ensure all contract works/ routine servicing are carried out accordingly as specified in their contracts agreement.
  • Ensure that all orders and instructions issued by the Council either verbally or in writing are carried out promptly and efficiently.
  • Ensure compliance with divisional policies
  • Plan and carry out preventive building maintenance works for common facilities and properties.
  • Ensure all residents' complaints are attended to promptly and efficiently and monies collected are handed to the Accounts Department immediately.
  • Place orders for building maintenance materials and to keep track of its issuance as and when required.
  • In an emergency situation which occurs after office hours, ensure all concerned parties are contacted and recalled to attend and rectify/ reset the fault quickly.
  • Plan duty roster, affecting replacement and covering of duties for all site staff.
  • Day to day supervision of the site management staff.
  • Oversee the security of the building and keep tenants informed of the emergency procedure.
  • On site co-ordination of all plant and equipment maintenance by contractors.
  • Maintenance of cleaning standards.
  • Oversee the administration maintenance contracts.
  • Ensure all purchase/ works orders issued are in order and within the budget allocated.
  • Guide and supervise the property officer in the carrying out of all his duties.
  • Prepare all tender documents, agreements, contracts and other legal documents.
  • Review of property for insurance purpose and recommend sum insured for the various policies.
  • Recommend annual salary adjustment.
  • Review all contracts, agreements and insurance 2 months before their expiry and recommend renewal or call for quotation/ tender.
  • Attend council Meetings and Annual General Meetings.
  • Vet all outgoing correspondences and minutes of meetings.
  • Involve in staff recruitment.
  • Arrange for annual audit of accounts.
  • Advise Council if expenditure is within the budget approved at General Meetings/Monthly financial accounts/revision monthly statement.
  • Recommend appropriate actions to be taken against defaulters with assistance from solicitors.
  • Any other duties assigned.


  • Diploma in Building / Facilities Management or equivalent
  • Minimum 2 years' experience in MCST strata management or related industry
  • Good knowledge in building maintenance
  • Independent with good interpersonal and communication skills
  • Conversant in BMSM Act

Job Description . General Summary of Responsibilities * Fully responsible for the day to day operation of the complex / building. * Supervise and coordinate all maintenance and administrative staff assigned to the complex / building. * Car

Skills: Property Executive - Woollerton

Experience: 2.00-5.00 Years

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