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Property Executive - REMS Site (Star of Kovan)

Location: Singapore
Company: Colliers International Philippines
foundit (Monster)
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Job Description

General Summary of Responsibilities

  • Fully responsible for the day to day operation of the complex/building.
  • Supervise and coordinate all maintenance and administrative staff assigned to the complex/building.
  • Carry out all maintenance functions to the highest standard expected for the client and the subsidiary proprietors.

Specific Job Requirements
  • Effective management of the recreation facilities, common areas including car parks, landscape areas, and all M&E plants, fixtures, and fittings.
  • Effective Maintenance Fund collection.
  • Effective preventive maintenance programs to avoid large expensive repairs.
  • Competitive tendering to ensure purchases and service contracts are on competitive terms.
  • Completion of insurance claims for any damages to common property.
  • Control expenses.
  • Recommend a sound budget for each year to determine the amounts to be collected for the Maintenance Fund and Sinking Fund.
  • Ensure compliance with warranties, guarantees, and defect liabilities.
  • Ensure a high level of security, cleanliness, and housekeeping.
  • Covenant enforcement:
  1. Ensuring proper coordination/management of renovation works.
  2. Effective management of surplus funds through' fixed deposits.
  3. Maintaining proper book-keeping and proper accounting records.
  4. Ensure GST returns are submitted on time.
  5. Ensure regular meetings are convened with the client and Pro-team Committee when it is formed and record and circulate all minutes of the meetings promptly.
  6. Ensure all insurance policies are renewed on time.
  7. Ensure all correspondence, statutory notifications, and enquiries are promptly handled.
  8. Ensure effective control over all licensed contractors appointed to service the estate.
  9. Ensure that a proper and fair booking system is done on the use of all the recreational facilities.
  10. Keep proper records of and attending all complaints, queries, and suggestions made by the subsidiary proprietors/residents and to establish and maintain good relationships at all times.
  • Lead a team of personnel in providing maintenance, finance, security, fire safety, and car park management.
  • Plan, implement, coordinate, and control the various functions related to the above management aspects.
  • Co-ordinate council meetings and general meetings.
  • Prepare Minutes of Council Meetings.
  • Ensure that members of the staff do not conduct himself or herself in a way that might bring the Management Corporation into disrepute.
  • Ensure that no member of staff takes personal advantage of privileged information obtained in the course of business.
  • Ensure all contract works/ routine servicing are carried out accordingly as specified in their contracts agreement.
  • Ensure that all orders and instructions issued by the Council either verbally or in writing are carried out promptly and efficiently.
  • Ensure compliance with divisional policies
  • Plan and carry out preventive building maintenance works for common facilities and properties.
  • Ensure all residents' complaints are attended to promptly and efficiently and monies collected are handed to the Accounts Department immediately.
  • Place orders for building maintenance materials and to keep track of its issuance as and when required.
  • In an emergency situation that occurs after office hours, ensure all concerned parties are contacted and recalled to attend and rectify/ reset the fault quickly.
  • Plan duty roster, affecting replacement and covering of duties for all site staff.
  • Day to day supervision of the site management staff.
  • Oversee the security of the building and keep tenants informed of the emergency procedure.
  • On-site coordination of all plant and equipment maintenance by contractors.
  • Maintenance of cleaning standards.
  • Oversee the administration maintenance contracts.
  • Ensure all purchase/ works orders issued are in order and within the budget allocated.
  • Guide and supervise the property officer in the carrying out of all his duties.
  • Prepare all tender documents, agreements, contracts, and other legal documents.
  • Review of property for insurance purposes and recommend sum insured for the various policies.
  • Recommend annual salary adjustment.
  • Review all contracts, agreements, and insurance 2 months before their expiry and recommend renewal or call for quotation/ tender.
  • Attend council meetings and Annual General Meetings.
  • Vet all outgoing correspondences and minutes of meetings.
  • Involve in staff recruitment.
  • Arrange for an annual audit of accounts.
  • Advise Council if the expenditure is within the budget approved at General Meetings/Monthly financial accounts/revision monthly statement.
  • Recommend appropriate actions to be taken against defaulters with assistance from solicitors.
  • Any other duties assigned.

Job Description General Summary of Responsibilities * Fully responsible for the day to day operation of the complex/building. * Supervise and coordinate all maintenance and administrative staff assigned to the complex/building. * Carry out

Skills: Property Executive - REMS Site (Star of Kovan)

Experience: 0.00-50.00 Years

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