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Receptionist cum Administrator (Tourism/Hospitality), CBD

Location: Singapore
Company: CBRE
Symphony Talent
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JOB SUMMARYProvides support for reception and admin services, mail services, phone, meeting rooms and location services.
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Receives and directs incoming calls to appropriate personnel and voicemail.
  • Greets and announces clients, applicants and visitors.
  • Follows security procedures for recording guests, suppliers and other visitors.
  • Arranges escorts as needed.
  • Issues visitor passes and validates parking.
  • Assists with scheduling and preparing meeting and conference rooms.
  • Coordinates setup of conference/meetings rooms.
  • Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.
  • Arranges video and/or web conferencing as needed.
  • Coordinating Activities catering for meeting and events.
  • May negotiate pricing and menus.
  • Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
  • Performs general administrative and clerical duties such as distributing office faxes, packages and mail as required.
  • Record inbound and outbound courier, freight and mail. Meters mail.
  • Arrange messenger service as needed(if needed).
  • Orders office supplies and other common use items for the location, such as caf supplies, equipment toner, printer paper, freight and shipping supplies, name cards, etc.
  • Maintains neat appearance reception area, conference rooms caf and other common areas.
  • Requests building and housekeeping services as needed.
  • Periodically inspects common area equipment to ensure good operating condition.
  • Arranges equipment service as needed.
  • Maintains records and logs of service requests and tracks their status.
  • Performs other duties as assigned.
*Brief Duties & Responsibilities stated, more details will be provided during the interview.
Key Requirements
  • At least 1 year of receptionist & administrative working experience
  • Basic knowledge on windows(Excel, Windows Powerpoint, etc)
  • Good working attitude and team player
  • Good customer service skills
  • Ability to work in fast pace environment and strong organizational skills
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