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Facilities Coordinator (Soft Services), East Area

Location: Singapore
Company: CBRE
Symphony Talent
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  • Reports directly to the Facility Manager, with responsibility for overseeing and/or coordination of maintenance and other work assignments performed by technicians, vendors and contractors, to ensure the facilities been well managed and maintained
  • Plan and manage office space to ensure 100% completion of planned tasks and meets stakeholders expectations.
  • Responsible for customer engagement to enhance the overall customer experience
  • Performs daily inspection within office for amenities cleanliness and workplace safety, to provide comfortable ambiences for the occupants.
  • Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.
  • Maintains records and logs of service requests, DO/PO/invoice, file on work orders, reports, and all other facilities related documents, and tracks their status.
  • Generation of Monthly Report and sending it to Facilities Manager, provides manager with analysis and reports of vendor quality and work completion.
  • Conduct and put in place regular Vendor performance management. Maintain and developing good relationship with vendors and building management.
  • Assists with scheduling and preparing meeting and conference rooms.
  • Assists with event management activities such as catering for meeting and events. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
  • Orders office supplies and other common use items for the location, such as caf supplies, equipment toner, printer paper, freight and shipping supplies etc.
  • Minimum of 2 years of related experience and/or training. Prior vendor supervisory experience preferred.
  • Diploma/Degree in Tourism/Hospitality/Business Administration or other relevant fields
  • Good Knowledge on Workplace safety including but not limited to understanding Risk Assessment, Method of Statement, Safety Data Sheets.
  • Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers.
  • Ability to effectively present information.
  • Ability to respond to workplace incidents and to solve problems involving several options in situations.
  • Ability to comprehend, analyze, and interpret service agreement documents. Requires advanced analytical and quantitative skills. Intermediate skills with Microsoft Office, Outlook, and /internet.
  • Prior facilities coordination experience & basic technical knowledge on office facilities are ideal
  • Flexible to cover Receptionist duties when the Receptionist is absent,
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