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EXECUTIVE, DATA CENTRE ADMIN SUPPORT [Job Code 201001S]

Location: Singapore
Company: HR Exchange Pte. Ltd. )
Contract type: Permanent
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Due to expansion of our client's business, we continue to look for suitable candidates to work at our client's data centre site. Write to us if you are an individual who has experience in the activities listed below, and is keen to take up new challenges!Responsibilities:

Complies with Procurement Policy and SOPs for all stages of purchasing procedures with timely and accurate entries in systems, as well as verifying and obtaining approvals of invoices for settlement by Finance, including updates of Purchase Orders/Asset listings, good receipts and other trackers, etc.
Co-ordinates with contract cleaners in upkeeping the DC environment and office.
Participate in weekly site walk with the Operations Team to ensure safety and cleanliness of the DC environment
Ensures sufficient supplies of office stationeries/supplies, pantry items, weekly fruits, First-Aid box, AED, etc
Meeting room management which includes calendar bookings, ensuring that the meeting rooms are clean and well-stocked, and the equipment are in working condition
Obtains security clearance for external visits, preparation of refreshments for VIPs/visitors and supervise vendors’ movements for deliveries, service & maintenance works
Supports DC team’s approved expense claims (e.g. Business travel, travel, uniform/safety shoes claims, etc.) by keying into system and submitting for approval
Takes minutes of DC Admin Support meetings and follow-up on admin functions, etc
Follows through maintenance schedules of office equipment and pantry electrical to ensure optimal uptime
Initiates DC and office festive decorations and organises teambonding events to promote and strengthen camaraderie
Admin supports on the logistics for Emergency Respond Drills and Pandemic Plans
Responsible for maintaining records of office postage and courier services
Any other duties or project as assigned by the Management

Requirements:

Diploma in Business/Office Admin or equivalent
At least 3 years of relevant working experience
Experience in performing office admin, procurement duties, real estate/property management and or soft facilities like WSH, pest control, etc
Experience in working in data centre facility or similar environment
Perform efficiently in a fast-paced environment that includes attending to walk-in visitors/customers
Computer Proficiencies in MS Office – Outlook, Excel, Work & Powerpoint
Flexible with work location being assigned to any of the company’s data centres
Mature and professional to function independently as well as work in a team
Able to work efficiently in a fast-paced environment handling walk-in customers and meet tight deadlines with minimal supervision

Please send your cv to

[ Email address blocked ]
in word document;
listing your personal particulars, education qualification and work experience;
listing your current and expected salary details.

As we are hiring this position urgently, we do look forward to hearing from you VERY SOON!
Only shortlisted candidates will be notified.

EA Licence No: 22C1055
EA Personnel Registration No: R1980530
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